Microsoft Dynamics GP 2018 is here!

 

This is it. You’ve been waiting for it and it is now here : Microsoft Dynamics GP newest version is now available!

The 2018 version of Microsoft Dynamics GP primarily focuses on product feature enhancement requested by the users. In the last few months, current Microsoft Dynamics GP users have communicated through the Customer Source Connect site, numerous suggestions to improve or add to the existing functionalities. Although Dynamics GP is quite a mature product that already offers all the major components and features one would expect and want from an integrated management solution, the day-to-day needs of its customer base never cease to evolve, thus the system put in place by Microsoft to capture these demands to thereafter integrate them into a future version.

With Microsoft Dynamics GP 2018, you can expect to find your well known complete range of features that already enable you to go about your daily operations, as well as a series of improvements and an overall enhanced user experience.

 

What are the main improvement areas?

User Experience

Microsoft Dynamics GP 2018 provides simplier and faster ways to search, find and retrieve the data you need. You will discover additional sorting options that support a faster access to your information. Some of the new features also offer these same advantages for searches on the web client.

Document Annexation

Known as « Comprenhensive Doc Attach », it is now possible to add, access and modify annexed documents directly from your Master Records, Inquiry windows or Transaction Entry windows.

Financial Services Features

Microsoft Dynamics GP 2018 enables you to do much more with much more effciency! You can now print and send your statements by email directly from your customer cards. The purchase order generator opens a detailed list of all the orders with filter options. The vendors settings options have also been enhanced with a series of new features that include the possibility to create a check by invoice.

Workflow

Microsoft Dynamics GP 2018 continues to extend its workflow management capacities through new workflows for the General Ledger accounts and Purchase Reception transactions (Purchase Order Invoices). You will also find other additional workflows that pertains to automatic sending of email reminders, the possibility to retrieve workflow reports such as reports on the administration of, and the creation of new workflows hrough a new « Copy Workflow Steps » option.

Bank Reconciliation

There are wew additional sorting options at the bank reconciliation level to discover. Notably, a very nice new set of features that provide a faster and easier way to reconcile your transactions.

Data Optimization

Microsoft Dynamics GP 2018 offers optimized paging and filtering options in OData. OData V4 options have been optimized with the availability of predefined GP content for Power BI (Microsoft Dynamics GP Power BI Content Pack).

Power BI

With the Power BI Content Pack, you will have access to a series of predefined reports for the financial, sales, purchasing and inventory modules. Each report has been predefined with relationships with the Dynamics GP tables. It offers various filters that enable you to only view the information that is important to you. It also provides colomns with calculation options that can be displayed in your Power BI reports.

So here you have it. A quick overview of Microsoft Dynamics GP newest version. Of course, this list of features is not exhaustive. It should however convince you of the importance of this new release. We will be presenting the new features in depth in the course of our upcoming « Journée Expérience 2018 ». Stay tune for future announcements on this not to miss event.

Until then, for more information on our « Journée Expérience 2018 » or to obtain a personalized Microsoft Dynamics GP 2018 migration process review session with one of our experts, contact us at info@negotium.com or by telephone at +1 (514) 871-0470 | +1 (888) 213-5111

Does your current ERP lock you in processes that are not adapted to your business?

Imposed system workflows does not follow your processes ?

Users utilize many workarounds to do their day-to-day tasks ?

Difficult to implement or follow company procedures ?

Process changes are costly and challenging to put in place ?

Important lack of system flexibility ?

How would you evaluate the degree of accuracy of your data? Are you ready to bet that every team member follows the company processes and enters in the system all the information they are supposed to, data on which you base your decisions? How many workarounds do you estimate your employees currently use to go about their daily tasks?  Worrisome?  You should be.

But why would one began to use workaround solutions when established procedures are in place?

The answer is rather simple:  It is because the system they are using is not adapted to the way they do their work!  Users therefore come up with workaround solutions that are less complicated and more efficient to them. They use alternative routes, outside of the ERP, CRM or other system applications.  Ingenious for sure, but a dangerous practice!

We are not referring here to mere information, but also and rather important company data, such as:

  • The spreadsheets on which your sales team members keep the details of their sale pipeline and upcoming business opportunities;
  • The handwritten notes, lying around, where customer shipping information is detailed;
  • The calendar that list the resource allocations required for the following week;
  • The budget that is shared by email among the Department Directors for them to update at each month end;
  • The daily tasks and follow ups handwritten on « Post It »;

Not only do these different recurring practices result in inaccurate system information on which decisions are based, but they also prevent the data from being properly shared throughout the company. Consequently, some of the information is not taken into account as withheld or even lost. The intellectual property of your company is kept outside of your business management system, with no protection. Your company core business information is at risk!

What now?

In theory, we should never use data management tools that are external to our ERP system to go about our daily tasks.  The system should enable us to do everything we need to do.  However, in reality, its conceded that it is very difficult to avoid completely workarounds. But what should we do when they become the norm? How do we limit their use? The first step is to identify the source of the problem.

In general, either of the two following reasons trigger the extensive use of workarounds: 1) the ERP system in place does not enable you to do your task as per your real business processes and/or 2) the user does not know how to do his tasks according to the processes.  In both cases, you have a system adoption issue that is directly linked to your business processes.  It then becomes crucial to proceed to a quick audit to evaluate your company processes against the capacity of your users to actually accomplish them as they should. Certain conditions may have changed since you first implemented the system that no longer correspond to the way you do business today.

Did you know that:

  • By improving their productivity level, order processing and decision-making processes, mid-market businesses have increased their on-time deliveries ratio by 24% on average? (Aberdeen Group)
  • That companies, that provided to their employees an interconnected environment with adapted tools and processes, raised their productivity level by 20-25% in average? (The McKinsey Global Institute)
  • That 23% of corporate leaders are incapable of growing their business as fast as they would like due to the inefficiencies of their ERP system? (Mint Jutras).

Bottom line, do not try to resolve issues in a temporary fashion.  If you have already witnessed a few cases of business process that are not followed or well defined in your system, you are probably only looking at the tip of the iceberg!  It is conceivable that it is quite likely that there are much more similar issues yet to be uncovered.  Act now!

Inmind Technologies offer consultations to help you identify potential gaps and inefficiencies in your organization’s operations that hinder user productivity and competitiveness. Contact Inmind Technologies immediately!

12 signs that you should change your ERP!

Are you confident that the ERP and business processes you have in place today boost business productivity as it should? Let’s explore together the 12 signs that indicate you can benefit from an optimized business solution!

12 signs that it might be time for you to change or optimize your ERP: 

  1. Does your current ERP lock you in processes that are not adapted to your business?
  2. Do your employees work outside of the ERP to go about their daily tasks?
  3. Does your ERP provider have a clear and innovative development roadmap?
  4. Does your ERP allow you to benefit from innovative cloud solutions?
  5. Are you dependant on a few key people that possess most of the knowledge?
  6. What is your total cost of ownership? High?
  7. Do you use multiple applications that are not fully integrated?
  8. Do you experience system failures and lead times?
  9. Do you feel limited by the features offered within your current ERP?
  10. Do you have access to the reports, dashboards, and business analysis you need (BI)?
  11. Does your current system enable you to benefit from mobile technology?
  12. Is your current ERP well adapted to grow in a multi-company and multilingual environment?

If these questions have raised several concerns, your initial investment might well be in jeopardy, and it might be time for you to consider optimizing or replacing your current ERP!

When it comes to replacing an obsolete or homegrown business solution with a modern ERP, one needs to be aware of the time and investment it will require. On the other hand, it will inevitably translate into benefits that will help you meet your current business challenges while reducing your productivity costs.

Here are just a few of the benefits of replacing your obsolete or homegrown business solution:

  • Increased level of customer satisfaction
  • Enhanced customer service and support
  • Increased usage
  • Sales growth
  • Increased level of satisfaction among users
  • Automated and streamlined business processes
  • Data integrity with increased access
  • Increased analytical capacity
  • Better forecasting management
  • Increased financial control
  • Increased data accuracy

Negotium offer consultations to help you identify potential gaps and inefficiencies in your organization’s operations that hinder user productivity and competitiveness. Contact Negotium Technologies immediately!