Business Needs
Sanimax’s needs were clear from the start: Better multilingual document management and optimization of their internal procedures. Although they already used the SharePoint solution to centralize a good number of documents, they suspected that the tool had much more to offer. SharePoint could certainly allow them to be even more efficient and productive. As a result, Sanimax called on Inmind Technologies, a company recognized in the industry for their SharePoint expertise.
From an architectural point of view, Sanimax had to unify the documents related to safety and health requirements to its inherent documentation. The unification of these multiple complex reports and documents was a major challenge for Sanimax as the company operates in three languages, English, French and Spanish.
In terms of permission and security, they also needed to implement a role-based management system that would follow a predetermined approval workflow.
Finally, Sanimax wanted to improve their reporting and event investigation tools, in order to measure their level of performance more precisely and to increase it.
Solutions
With the Sanimax team, Inmind Technologies started a full audit of their SharePoint implementation. The purpose of this audit was to analyze their current situation. It documented everything that had to and could be improved to meet their business needs and ensure an increased performance of the company. A governance plan was subsequently developed to clearly define the way in which the set of information systems in place contributed to the company’s objectives, by specifying the value and roles of each.
Inmind Technologies was a great support to fix SharePoint inefficiency, both in the workflow and in the automation of document management. Tool performance and document accessibility were greatly enhanced. Now, each user only sees and has access to documents that concern him/her and in its own language.
Furthermore, the addition of Power BI has introduced new elements of fully automated performance measurement which greatly facilitated its management.
Results
One of the improvements made by combining SharePoint with Power BI is the complete management of the incident registry tools. Employees now have the ability to enter themselves, in SharePoint, the details of incidents in the work area in a single standardized form which is used among all the business units of the company across North America. The set of data, previously delivered through different registry sources, is now merged and standardized. This unique form collection channel represents an enormous time-saving in the process of evaluating injured employees’ files. Thanks to the use of Power BI, it is now possible to produce, in real time, multiple dashboards, diagrams and statistics on ongoing incidents and requests for treatment with various federal and governmental commissions.
