Negotium becomes Inmind Technologies

Inmind Technologies Inc.
202-460 Sainte-Catherine Ouest
Montréal (Québec) H3B 1A7

PRESS RELEASE

Negotium : A New Name to Mark a New Era

Montréal, March 27, 2018 – With the goal of propelling businesses forward by providing them with intelligent business solutions that truly respond to the need and issues of today and tomorrow, Negotium adopts a new visual identity that perfectly reflects that mission. Negotium is therefore becoming Inmind Technologies, with, as a new logo, a chevron that represents the crossing from incertainty to enlighten decision making, for their current and future customers.

The integration of intelligence and analytics tools along with the blockchain technology to its current business solutions offer, contributes to the goal of democratizing the « Big Data » for small, medium and large enterprises.

« Since its creation in 2008, Negotium is steadily expanding.  From a company primarily focussed on professional services for SMEs located in the province of Québec, it has become, thanks to its expertise and driving force in development, an enterprise solution firm that accompanies its customers all over North America, in the transformation of their data in actual profits. » says André Poirier, President of Negotium. « The chevron represents the passage from uncertainties to informed decision making. The massive wealth of available data, both operationnal and emanating from the Big Data in constant evolution, will from now on become a vital competitive advantage. This is what we provide to our customers, the power of their data. We offer analytic solutions that transforms their information into a powerful tool for growth – Guessing is not enough ! »

About Inmind Technologies:

Inmind Technologies offers intelligence and analytic business solutions as well as the blockchain technology. These solutions transform your data, both operationnal and emanating from the Big Data, into real time, concretely exploitable information, enabling you to better reach your business goals. Henceforth, guessing is not enough !

Inmind Technologies is the crossroad between intelligence and innovation. Endless proven possibilities off the beaten tracks, a clear direction taken by a society driven by the spirit of entrepreneurism, collaboration and scalable technological solutions, with the support of a mature, experienced and high performing team.

Financial Reporting: 10 Tips for the Pros

Management Reporter for Microsoft Dynamics is an interactive financial reporting application tool used to create, maintain, deploy, and view financial statements.

It provides features that goes beyond the traditional reporting, helping you design a wide variety of reports which are enhanced by the use of interactive notes and instant messaging.

Management Reporter also includes dimension support, which means that account segments or dimensions are immediately available.

In our recent webinar « How Does Better Financial Reporting Sound », we introduced you to this great reporting tool, its components and key concepts.  In the presentation, we:

  • Demonstrated the basics of MR (Building Blocks, Dimension Sets and Categories.)
  • Showed you how to use attributes to bring transaction details into your reports
  • Provided a quick overview of the Management Reporter tools
  • Used sample dimensions to create reports
  • Walked you through the report Wizard
  • Introduced you to the missing account analysis tool

We also highlighted the best Financial Reporting practice tips and tricks. Since this topic generated a lot of curiosity and excitement, we have decided to share them once again with you here.

So here they are, your Top 10 Tricks discussed during the Webinar to make your report creations a snap:

  1. Create a base template that can be re-used to create multiple reports just by “Saving as” a new report
  2. Use the Wizard to create your base report.  It will do the mapping and allow you to format/change the row/column building blocks one the report is created.
  3. Use Report Groups to schedule and generate multiple reports
  4. Organize your folders for easy access to all of your Report Definitions, and other Building Blocks
  5. Use the Find/Replace to make mass changes which is located in the Menu Bar under Edit
  6. Renumber row feature will now update your formulas and is located in the Menu Bar under Edit
  7. Hide columns when working with reports with many columns.  It will minimize the back and forth on the scroll. This feature is located under the Menu Bar in the Format menu.
  8. Use Excel to make format changes by simply using the Copy / Paste functionality within Management Reporter
  9. Use the Missing Account Analysis tool once you have completed your reports.
  10. Use the online HELP!  It is full of information and is quite user friendly.  You can also download a MR User Guide from this location.

You are now ready for a positive reporting experience!

For more information on this topic or help to identify potential gaps and inefficiencies in your organization’s operations, contact us directly at +1 (888) 213-5111 in Canada or at +1 (800) 975-7269 if you are located in the United States.  You can always send us a request as well at Negotium Technologies.

Microsoft Dynamics GP 2018 is here!

 

This is it. You’ve been waiting for it and it is now here : Microsoft Dynamics GP newest version is now available!

The 2018 version of Microsoft Dynamics GP primarily focuses on product feature enhancement requested by the users. In the last few months, current Microsoft Dynamics GP users have communicated through the Customer Source Connect site, numerous suggestions to improve or add to the existing functionalities. Although Dynamics GP is quite a mature product that already offers all the major components and features one would expect and want from an integrated management solution, the day-to-day needs of its customer base never cease to evolve, thus the system put in place by Microsoft to capture these demands to thereafter integrate them into a future version.

With Microsoft Dynamics GP 2018, you can expect to find your well known complete range of features that already enable you to go about your daily operations, as well as a series of improvements and an overall enhanced user experience.

 

What are the main improvement areas?

User Experience

Microsoft Dynamics GP 2018 provides simplier and faster ways to search, find and retrieve the data you need. You will discover additional sorting options that support a faster access to your information. Some of the new features also offer these same advantages for searches on the web client.

Document Annexation

Known as « Comprenhensive Doc Attach », it is now possible to add, access and modify annexed documents directly from your Master Records, Inquiry windows or Transaction Entry windows.

Financial Services Features

Microsoft Dynamics GP 2018 enables you to do much more with much more effciency! You can now print and send your statements by email directly from your customer cards. The purchase order generator opens a detailed list of all the orders with filter options. The vendors settings options have also been enhanced with a series of new features that include the possibility to create a check by invoice.

Workflow

Microsoft Dynamics GP 2018 continues to extend its workflow management capacities through new workflows for the General Ledger accounts and Purchase Reception transactions (Purchase Order Invoices). You will also find other additional workflows that pertains to automatic sending of email reminders, the possibility to retrieve workflow reports such as reports on the administration of, and the creation of new workflows hrough a new « Copy Workflow Steps » option.

Bank Reconciliation

There are wew additional sorting options at the bank reconciliation level to discover. Notably, a very nice new set of features that provide a faster and easier way to reconcile your transactions.

Data Optimization

Microsoft Dynamics GP 2018 offers optimized paging and filtering options in OData. OData V4 options have been optimized with the availability of predefined GP content for Power BI (Microsoft Dynamics GP Power BI Content Pack).

Power BI

With the Power BI Content Pack, you will have access to a series of predefined reports for the financial, sales, purchasing and inventory modules. Each report has been predefined with relationships with the Dynamics GP tables. It offers various filters that enable you to only view the information that is important to you. It also provides colomns with calculation options that can be displayed in your Power BI reports.

So here you have it. A quick overview of Microsoft Dynamics GP newest version. Of course, this list of features is not exhaustive. It should however convince you of the importance of this new release. We will be presenting the new features in depth in the course of our upcoming « Journée Expérience 2018 ». Stay tune for future announcements on this not to miss event.

Until then, for more information on our « Journée Expérience 2018 » or to obtain a personalized Microsoft Dynamics GP 2018 migration process review session with one of our experts, contact us at info@negotium.com or by telephone at +1 (514) 871-0470 | +1 (888) 213-5111

Confused about Microsoft Dynamics AX?

It is totally normal. The business solution as been presented with many names these past years, such as:

  • Microsoft Dynamics 365 for Finance & Operation, Enterprise Edition (July 2017)
  • Microsoft Dynamics 365 for Operation (October 2016)
  • The new Dynamics AX (February 2016)
  • AX7
  • Microsoft Dynamics AX 2012, R2, R3
  • Microsoft Dynamics AX 2009
  • Microsoft Dynamics AX v2.5, v3, v4 et V5
  • Axapta

Microsoft Dynamics AX nowadays:

Microsoft Dynamics 365 for Finance & Operation, Enterprise Edition is a ERP system (Enterprise resource planning). That product is link with the group of product Microsoft Dynamics 365.

The solution contains more than 26 different modules allowing you to manage your entire business. Microsoft Dynamics 365 for Finance & Operation, Enterprise Edition supports 32 languages including French, English, Spanish, Japanese and many more. Also, it works with multi-currency, multi-company mode and multi warehouses according to your needs. From General Ledger to Production Tracking, the solution gives you the opportunity to manage procurement, sales and marketing, retail, planning (MRP) etc.

From your General Ledger accounts, you can drill down to the details of the inventory, production or sale transaction.

The solution grows according to your needs. You can use only part of the system, one module or group of modules. One thing is certain, any good manager knows that if you start from the General Ledger and that your system allows you to go to the detail of the transaction without making 3 phone calls to have the right information, it is much more productive.

A bit of history:

Every name change represents additional features and better integrations.

  • Microsoft Dynamics 365 for Finance & Operation, Enterprise Edition: The solution lets you run either in Cloud mode or On-Premise (run on your own owned servers instead of those of Microsoft).
  • Microsoft Dynamics 365 for Operation: The solution was only working in Cloud mode on Microsoft servers. It is a part of the Microsoft Dynamics 365 product group. This solution contains 26 ERP modules that allows you to manage your entire business.
  • The new Dynamics AX: Microsoft has transferred the SQL Server functionality to SQL Azure. The client functionality has moved to WEB mode. Integration with Excel has increased even more dramatically, as much as the integration with Outlook, Word, Power BI. The name used before the launch of The new Dynamics AX version was more of a product code name that people used to find each other. The initial documentation of Cloud functions was found under this name.
  • Microsoft Dynamics AX 2012 R3: This version is in client-server mode using SQL as database. The solution contains more than 26 modules, in addition to modules that can use mobile devices for warehouse management.
  • Microsoft Dynamics AX 2012 R2: This version is in client-server mode. It contains more than 20 modules.
  • Microsoft Dynamics AX 2012: Changing the client mode to add features related to Excel and Word has increase the ease of integration and increase the productivity of users already familiar with Excel. The licensing payment method has been changed from this version. All modules were available but the business was able to open the one they need and open module when they were ready.
  • Microsoft Dynamics AX 2009: This version is in client-server mode. It contains more than 20 modules. The company can decide which modules to install.
  • Microsoft Dynamics AX V5: This is the Dynamics AX 2009 version.
  • AX v4: Many additions and improvements of existing modules.
  • AX v3: Many improvements of existing modules.
  • AX v2.5: Many improvements of existing modules.
  • Axapta: Name from the first version.

What is important to remember is that Microsoft Dynamics AX has always continue innovating. Here are some modules that are part of Microsoft Dynamics AX 2012 R3 and also found in Microsoft Dynamics 365 for Finance & Operation, Enterprise Edition:

  • General ledger
  • Accounts Receivable
  • Accounts payable
  • Budgeting
  • Fixed assets
  • Human resources
  • Procurement and sourcing
  • Sales and marketing
  • Product information management
  • Inventory management (without mobile device)
  • Warehouse management (with mobile devices such as scanner)
  • Transportation management
  • Retail, Call center
  • Master planning (MRP)
  • Production control
  • Service management
  • Project management and accounting
  • Organization administration
  • System administration

Many modules have workflow features that integrates with the functions of the users of the company.

Dynamics AX

 

Hoping to have clarify some points.

For more information contact us at 1 514-871-0470 and request a Microsoft Dynamics 365 representative for Finance & Operation, Enterprise Edition.

7 Questions for Improved Business Processes!

 

This week, we are excited to welcome our new blogger, Eric Labelle, Business Analyst and SalesPad Solution SME at Negotium Technologies. With more than 30 years of experience in the distribution and manufacturing industries, Eric explains to us why, in his opinion, SalesPad is the ultimate tool to help you company grow in efficiency, productivity and visibility of your day to day business.

SalesPad in one picture and a few words …

SalesPad is the trusted choice for businesses that desire to effectively develop and/or optimize their business processes. Among other great features, the solution provides streamlined process automation that greatly improves business profitability through a complete visibility at every stage and for every opportunities that arise.

With this said, let us look at SalesPad and see together if the solution is for you!  If two or more of these 7 situations applies to you, it is likely that you could well benefit from the numerous advantages it offers!

1. Browsing is a complicated matter?

Simultaneously processing your orders is quite a day-to-day challenge!  Handling and managing multiple customer calls is practically impossible. As soon as you are navigating through several screens and pop-up windows to find historic information, prices, status of invoicing or any other data relative to the shipping or stock availability, you experience system slowdown or worst, a system crash. In other words, you feel that you are at the limit of what Microsoft Dynamics GP can offer in terms of efficiency and to respond quickly to your customers demand!

 

2. You lack visibility?

Your managers, sales representatives and marketing staff have little to very poor access to inventory transactions information! The capacity to analyse trends, to monitor your customers individual activities and follow the performance and inventory of your products is compromised throughout your organization. 

Overseeing and managing every stage of distribution, SalesPad Desktop is the ultimate tool for distribution and manufacturing companies. Process orders more accurately and efficiently, while having full visibility into each step of your workflow. Simplify the lives of your customer service and sales reps by putting information at their fingertips with powerful Excel®-style searching.

 

3. You spend way too much time managing your inventory?

Although you have a good inventory solution in place, it does not enable you to take informed and intuitive purchasing decisions.  You spend a lot of time verifying and correcting the physical position of your storage just to fill your orders.

SalesPad is a complete warehouse management solution for Microsoft Dynamics GP. Operating on a iOS® or Windows® mobile device equipped with a scanner, users can perform all essential inventory transactions while DataCollection automatically updates Dynamics GP in the background. As a result, orders go out the door correctly, inventory is accurate, and your operations are fully synched.

 

4. Mobility is an important aspect of your business?

Managing your sales data, information pertaining to your customers and actual inventory is not as efficient as you would like.  You need to stay connected to your system data at all times.

Managing your sales, customer and inventory data while on the go will never be as easy as this! SalesPad Mobile gives Microsoft Dynamics GP and SalesPad Desktop users the power to manage customers, inventory, and sales documents from the convenience of their iPhone®, iPad®, or Android™ mobile device. Whether traveling, on-site, or away from your workspace, SalesPad Mobile enables you to stay connect to your business.

 

5. Using shipping solutions?

How is that working for you?  Does it offer a smooth and completely integrated process or do you need to manually transcript all of the information a second time in another window?  Following the actual shipping process, the shipping information such as the shipping and freight costs are not automatically entered in the customer sales documents.  In other words, the shipping information is simply not generated automatically through the invoicing process.

With ShipCenter, SalesPad enable you to increase accuracy and efficiency in your shipping operations Monitor and manage sales orders to ship products quickly and reliably. Easy to install and configure, process shipments directly, integrating UPS WorldShip® and FedEx ShipManager® with Microsoft Dynamics GP and/or SalesPad Desktop. After shipping with preferred carrier, shipping information, freight amounts, and tracking information are automatically written to the appropriate fields in the sales documents. Orders are then forwarded in workflow and managed through the invoicing process.

 

6. You run credit cards transactions?

Are you concerned by the PCI compliance requirements?  How is the integration between your Point of Sales (POS) solution and your cloud based transactions?

SalesPad offers a unified payment solution. PayFabric® is a cloud-based, card-present payment-acceptance platform and storage hub by SalesPad partner Nodus® Technologies, Inc., that is easily integrated with SalesPad Desktop. Designed with an innovative and secure storage algorithm and validated with Payment Card Industry Data Security Standards (PCI-DSS), PayFabric alleviates many major challenges of PCI compliance by integrating points and transaction data into the cloud.

 

7. You process orders through EDI?

Are you still entering your orders, sales, notices and invoices manually with your commercial partners?

Powered by SPS Commerce®, SalesPad EDI connects to the leading cloud-based network for omnichannel retail operations.  Users can eliminate manual entry of purchase orders, sales, notices, and invoices with trading partners. SalesPad EDI takes the complexity out of electronic data interchanges, and breaks down the barriers of connecting to vendors. SalesPad Desktop’s intuitive, rule-based workflow in conjunction with SalesPad EDI provides a complete control of your sales order and fulfillment processes when selling through your trading network.

 

Do you recognize your situation through these 7 questions?

If so, SalesPad could well enable you to save up to 30% on the acquisition cost of new Microsoft Dynamics GP licences. With this said, as each enterprise is different, it is necessary to evaluate each situation on its own. Tell us about your project. Communicate with one of our Negotium Technologies representative today!

Does your current ERP lock you in processes that are not adapted to your business?

Imposed system workflows does not follow your processes ?

Users utilize many workarounds to do their day-to-day tasks ?

Difficult to implement or follow company procedures ?

Process changes are costly and challenging to put in place ?

Important lack of system flexibility ?

How would you evaluate the degree of accuracy of your data? Are you ready to bet that every team member follows the company processes and enters in the system all the information they are supposed to, data on which you base your decisions? How many workarounds do you estimate your employees currently use to go about their daily tasks?  Worrisome?  You should be.

But why would one began to use workaround solutions when established procedures are in place?

The answer is rather simple:  It is because the system they are using is not adapted to the way they do their work!  Users therefore come up with workaround solutions that are less complicated and more efficient to them. They use alternative routes, outside of the ERP, CRM or other system applications.  Ingenious for sure, but a dangerous practice!

We are not referring here to mere information, but also and rather important company data, such as:

  • The spreadsheets on which your sales team members keep the details of their sale pipeline and upcoming business opportunities;
  • The handwritten notes, lying around, where customer shipping information is detailed;
  • The calendar that list the resource allocations required for the following week;
  • The budget that is shared by email among the Department Directors for them to update at each month end;
  • The daily tasks and follow ups handwritten on « Post It »;

Not only do these different recurring practices result in inaccurate system information on which decisions are based, but they also prevent the data from being properly shared throughout the company. Consequently, some of the information is not taken into account as withheld or even lost. The intellectual property of your company is kept outside of your business management system, with no protection. Your company core business information is at risk!

What now?

In theory, we should never use data management tools that are external to our ERP system to go about our daily tasks.  The system should enable us to do everything we need to do.  However, in reality, its conceded that it is very difficult to avoid completely workarounds. But what should we do when they become the norm? How do we limit their use? The first step is to identify the source of the problem.

In general, either of the two following reasons trigger the extensive use of workarounds: 1) the ERP system in place does not enable you to do your task as per your real business processes and/or 2) the user does not know how to do his tasks according to the processes.  In both cases, you have a system adoption issue that is directly linked to your business processes.  It then becomes crucial to proceed to a quick audit to evaluate your company processes against the capacity of your users to actually accomplish them as they should. Certain conditions may have changed since you first implemented the system that no longer correspond to the way you do business today.

Did you know that:

  • By improving their productivity level, order processing and decision-making processes, mid-market businesses have increased their on-time deliveries ratio by 24% on average? (Aberdeen Group)
  • That companies, that provided to their employees an interconnected environment with adapted tools and processes, raised their productivity level by 20-25% in average? (The McKinsey Global Institute)
  • That 23% of corporate leaders are incapable of growing their business as fast as they would like due to the inefficiencies of their ERP system? (Mint Jutras).

Bottom line, do not try to resolve issues in a temporary fashion.  If you have already witnessed a few cases of business process that are not followed or well defined in your system, you are probably only looking at the tip of the iceberg!  It is conceivable that it is quite likely that there are much more similar issues yet to be uncovered.  Act now!

Inmind Technologies offer consultations to help you identify potential gaps and inefficiencies in your organization’s operations that hinder user productivity and competitiveness. Contact Inmind Technologies immediately!